Strategize, Coordinate & Execute Your Most Important Gatherings
Our event experts lead you through the event planning process to help you sidestep common pitfalls, produce an event that impresses your attendees and aligns with your strategic goals, all while saving you time so you can get back to your business.
Testimonials
My company has worked with Mindful Meetings for over seven years, and we couldn’t be more thrilled! Their team is professional, attentive, and incredibly creative. They flawlessly execute the client’s vision, making every event unforgettable. The attention to detail is impeccable, with tasteful decorations, perfectly organized schedules, and friendly staff. They go above and beyond to ensure everything runs smoothly, allowing clients to relax and enjoy the occasion. We highly recommend Mindful Meetings for a memorable and stress-free event. Their expertise and dedication are unmatched, and we look forward to continuing our partnership!.
Pam Koberg
The Mindful Meetings team is nothing short of extraordinary. Their high attention to detail and fun, approachable demeanor make them a joy to work with. You can always count on them to deliver exceptional results. Their professionalism and readiness to assist at every turn ensure that every event is executed flawlessly. They truly set the bar high, making excellence their standard. I highly recommend Mindful Meetings for any event planning needs. They are A+!
Keith Davisson
Working with this team has been a fantastic experience. They are detail-oriented, professional, and always ready to assist. Collaboration is smooth, communication is clear, and their expertise ensures every event runs seamlessly. They consistently exceed expectations, making excellence the standard. Highly recommended!
Hadden Hippsley
Meeting Success Made Simple
Sidestep Common Pitfalls
Wow Your Attendees
Align With Your Strategic Goals
Customizable Event Planning Services
We collaborate with you to:
Define program goals and requirements
Identify sponsorship opportunities
Customize project planning timeline
Offer agenda design best practices
Manage your budget
We take the lead in:
Researching potential venues based on program needs and budget
Conducting site visits and evaluations
Negotiating venue contracts to secure favorable terms and pricing
Reviewing and managing venue contract details and deadlines
Our team will:
Research venue, hotel, activity and excursion options
Coordinate vendors for transportation, décor, staffing, A/V, photography, entertainment and more
Negotiate contracts to maximize savings and mitigate risk
Track contract policies to avoid penalties
Reconcile invoices
We handle all aspects of promotion and registration, including:
Crafting an attendee communication plan
Creating curated email campaigns
Designing and managing the event website
Providing attendee support
Customizing the event mobile app
On-site branding management
Our experts ensure seamless event execution with:
A/V and livestreaming management
Floor plan and seating design
Transportation coordination
Catering management
Unique “wow” factors
Q&A technology solutions
Swag and gifting management
We provide comprehensive on-site support, including:
Managing the execution of meetings, meals, transportation, and more
On-site crisis management and problem resolution
Staffing registration desks with top-notch attendee support
Way-finding solutions
Manage main stage and breakout sessions
Mobile app support
Handling all logistics so you can focus on your attendees
After your event, we offer:
Feedback survey management
Content replay management
Detailed reporting on key metrics
Strategic recommendations for future programs