Step 1: Program Consultation & Design
We collaborate with you to:
- Define program goals and requirements
- Identify sponsorship opportunities
- Customize project planning timeline
- Offer agenda design best practices
- Manage your budget
Step 2: Logistics & Vendor Management
Our team will:
- Research venue, hotel, activity and excursion options
- Coordinate vendors for transportation, décor, staffing, A/V, photography, entertainment and more
- Negotiate contracts to maximize savings and mitigate risk
- Track contract policies to avoid penalties
- Reconcile invoices
Step 3: Program Promotion & Registration
We handle all aspects of promotion and registration, including:
- Crafting an attendee communication plan
- Creating curated email campaigns
- Designing and managing the event website
- Providing attendee support
- Customizing the event mobile app
- On-site branding management
Step 4: Event Management
Our experts ensure seamless event execution with:
- A/V and livestreaming management
- Floor plan and seating design
- Transportation coordination
- Catering management
- Unique “wow” factors
- Q&A technology solutions
- Swag and gifting management
Step 5: On-Site Support
We provide comprehensive on-site support, including:
- Managing the execution of meetings, meals, transportation, and more
- On-site crisis management and problem resolution
- Staffing registration desks with top-notch attendee support
- Way-finding solutions
- Manage main stage and breakout sessions
- Mobile app support
- Handling all logistics so you can focus on your attendees
Step 6: Post-Event Analysis & Insights
After your event, we offer:
- Feedback survey management
- Content replay management
- Detailed reporting on key metrics
- Strategic recommendations for future programs